GS1 Data Tuotetiedot – Service Description for Supplier
1. Service content and purpose
GS1 Data Tuotetiedot (hereinafter the Service) is a product information service provided by GS1 Finland (hereinafter GS1), based on open GS1 standards. It enables the Supplier (hereinafter the Customer) to centrally manage, maintain and share product information with its trading partners and other recipients. The Service is used particularly for exchanging product information between retailers, wholesalers and other operators in the trade sector. It is also an excellent tool for internal management of a company’s product information and images.
The purpose of the Service is to ensure that product information is up to date, consistent and efficiently usable throughout the supply chain.
The Service enables the Customer to:
- use a centralised channel for managing and distributing product data, reducing manual work and duplicate data management
- exchange information with trading partners more efficiently, quickly and accurately
- maintain consistent product data across different systems and channels
- share product data not only in Finland but also with selected foreign product data pools
Using the Service, the Customer can:
- create unique product identifiers (GTINs) for products
- store and maintain, among other things:
- product names, descriptions and lifecycle information
- packaging and packaging hierarchy information
- ingredient information
- dimensions, weights and logistics attributes
- product images and marketing information
- sustainability information - publish product data to selected recipients or recipient groups
- update product data centrally so that up-to-date information is transmitted to all recipients at the same time
2. Use of the Service
Use of the Service requires a valid agreement with GS1. The agreement incorporates the standard TOPA terms of GS1 GDSN Inc. (Terms of Participation Agreement for Non-US Trading Partners), which govern the Customer’s participation in the global product information network and enable product information to be published internationally to other product information services. Up-to-date information on the countries to which product information can be published through GS1 Data is available from GS1 customer service (asiakaspalvelu@gs1.fi).
The Customer must have an active GS1 Company Prefix from which the Global Location Number (GLN) required to use the Service and the Global Trade Item Numbers (GTINs) identifying products are created. A GS1 Company Prefix is issued by GS1 or a GS1 Member Organisation in another country under a separate agreement.
The Customer may use the Service:
- through a web-based user interface, where the Customer can enter, edit, view and publish product information. The interface requires a computer suitable for using a cloud service, an internet connection and an up-to-date web browser.
- through system integration, whereby product information is transferred from the Customer’s own system (e.g. an ERP or PIM system) to recipients via the Service using technical interfaces. Technical documentation is available on the GS1 website.
The Customer is responsible for obtaining and maintaining the equipment, telecommunications and other connections, and software required to use the Service, for the associated costs, and for ensuring compliance with the operating environment requirements specified by GS1. The Customer is also responsible for training its own personnel to use the Service.
When using system integration, the Customer is responsible, at its own expense, for designing, building, operating, testing and implementing the integration. The Customer may use third-party services to transfer information maintained in the Service. The Customer is responsible for the acts and omissions of such third parties as for its own.
3. Information stored by the Customer in the Service
The Customer is responsible for the accuracy, correctness, legality and fitness for purpose of the information it enters into the Service. The limitations of liability are governed by the GS1 Data Terms of Use.
The Service validates the quality of product information entered by the Customer, and only information on products that pass the system checks is transmitted to product information recipients through the Service. Information on products saved as drafts or found to contain errors during automatic checks is not transmitted. The Customer is responsible for correcting erroneous product information so that it passes the checks.
The Service transmits product information that has passed the checks to recipients who have requested the product information in question and who are entitled to view it under a separate service agreement.
GS1 has the right to maintain a register in Finland of the Customer’s GS1 Company Prefix and the identifiers created from it, together with key basic product information, and to submit this information to the international GS1 register.
The rights of the Customer and GS1 to information entered into the Service are governed by the GS1 Data Terms of Use.
4. Prices and payment terms
The Customer pays an annual fee for use of the Service. The annual fee for the current year is charged upon activation. Annual fees for subsequent years are invoiced each January using the invoicing method selected by the Customer (e-invoice, email invoice or paper invoice). Payment terms are 14 days net.
If the annual Service fee is paid by credit card, it is automatically charged as a recurring payment on 2 January each year to the credit card used by the Customer when placing the order, unless the Customer changes the payment method or terminates the service agreement at least 14 days before the charge date.
The Customer must ensure that its credit card details are up to date. If the card has expired, the Customer must update the card details on the My Account page of the GS1 online store before the charge date.
GS1 has the right to change the annual fee for the Service. Price changes will be notified to the Service’s main user by email at least thirty (30) days before they take effect. The current price list is available on the website (www.gs1.fi) or from customer service.www.gs1.fi